Official Rules

The Ultimate Upland Bird Hunt Sweepstakes Official Rules

(“Official Rules”)

 

By participating in the The Ultimate Upland Bird Hunt Sweepstakes (“Sweepstakes”), you (“entrant” or “you”) agree to abide by and be bound by these Official Rules and the decisions of Sponsor, which are final and binding in all respects and not subject to appeal.

 

1. ELIGIBILITY. The Sweepstakes is offered and open only to legal residents of the United States of America and the District of Columbia (U.S.), excluding Florida, New York, and Washington, and legal residents of Canada, excluding Quebec. Void elsewhere and where prohibited by law. On or before August 15, 2024, each entrant must be at least 21 years or older and have a valid hunter safety number and/or valid hunting license. Employees, directors, and officers of Southern Trapper and its affiliates, subsidiaries, suppliers as well as the immediate family members (spouse, parents, siblings, and children) and/or those living in the same household of each such employee, director, or officer are not eligible to participate in the Sweepstakes. 

 

2. SPONSOR. The Sponsor of the Sweepstakes is The Southern Trapper, LLC., 461 Fleming Road, Suite i, Charleston SC 29412 (“Southern Trapper” or “Sponsor”).

 

3. SWEEPSTAKES PERIOD. Online Purchase and Telephone entries will begin on 12:01 AM ET Sept 16, 2024 and end on 11:59 PM EST Dec 24, 2024. Mail-in entries must be received in office 15 days prior to period end time to allow for processing. No purchase is necessary to enter or win. A purchase does not increase the chances of winning.

 

4. PRIZES AND ODDS OF WINNING. The Sponsor will award one (1) prize (“Prize”). The total approximate retail value (“ARV”) of Prize is $1,000. A full description of the Prize, and associated ARV can be found on at the end of the Official Rules and on Sponsor’s website, available at The Southern Trapper.  Entrants must submit their entries in accordance with these Official Rules.  No purchase is necessary to win. The odds of winning depend on the total number of eligible entries received. It is expressly understood that Sponsor is under no obligation to the entrants, potential winners, and winners, other than as expressly set forth herein.

 

5. ENTRY FOR SWEEPSTAKES. There are three (3) methods of entry:

(a) Online Purchase Method: Access the Southern Trapper website at www.TheSouthernTrapper.com, complete the $25 minimum purchase of the entry. Entries for this entry method are not valid until the member’s credit card or check is processed. Sponsor is not responsible for technical or human malfunctions of any kind in processing credit cards and checks.

(b) Telephone Purchase Method: Call Sponsor at 843-630-6939, Monday – Friday (excluding U.S. holidays) during business hours and provide all requested information from the customer service representative concerning your purchase, including desired payment method. Entries for this entry method are not valid until the member’s credit card or check is processed. Sponsor is not responsible for technical or human malfunctions of any kind in processing credit cards and checks.

(c) Free Mail-In Method: mail us a letter with your full name, hunter education number, and complete home address including zip code, home telephone number with area code, email address (if available), and mail it to: Southern Trapper, 461 Fleming Road, Suite i, Charleston SC 29412,  Limit one (1) entry per person. Sponsor is not responsible for any lost, incomplete, illegible, late, mutilated, or misdirected entries. Mail-In entries become the exclusive property of Sponsor and none will be acknowledged or returned. For the entry methods described in Sections 5(a), 5(b), and 5(c) above, entrants will receive one (1) entry, however cannot receive more than one. Sponsor reserves the right, in its sole discretion, to void any and all entries of an entrant who Sponsor believes has attempted to tamper with or impair the administration, security, fairness, or proper play of this Sweepstakes, and to cancel the Sweepstakes. All entries become the exclusive property of Sponsor and will not be acknowledged or returned. Limit of one received per sweepstake period for any method of entry. Any entry in excess of one entry will be declared void and ineligible to win.

 

6. DRAWING AND AWARD. On or about Dec 25, 2024, a potential winner will be selected from among all eligible entries received. The potential winner will be published on www.TheSouthernTrapper.com. Sponsor’s staff will attempt to contact the potential winner using the telephone number provided by such potential winner for three (3) days following the date of the drawing for the respective Prize. If the potential winner is found to be ineligible or not in compliance with these Official Rules or declines to accept his or her Prize, or if Sponsor is unable to contact such person within three (3) days of the respective drawing date, the Prize will be forfeited and, at Sponsor’s sole discretion, that Prize may be awarded to an alternate entrant for that Prize, selected at random. Winner may be required to furnish proof of identification and hunting license to determine eligibility. Before being declared an official winner, a potential winner may be required to execute and return a Declaration or Affidavit of Eligibility/Liability & Publicity Release and applicable tax documentation no later than ten (10) business days after the time such forms are postmarked as having been sent by Sponsor or that potential winner will forfeit his or her Prize. If the Prize can be shipped, the Prize will be shipped to the winner within three (3) weeks of Sponsor’s receipt and verification of any and all required paperwork from the potential winner. If the Prize is a guided hunt, Sponsor will send a confirmation email, including instructions on how to redeem the Prize, to the winner and the respective hunt guide/outfitter within three (3) weeks of Sponsor’s receipt and verification of any and all required paperwork from the potential winner. All expenses not stated herein as part of the Prize are the Prize winner’s responsibility. Please review the description of each Prize for additional details on expenses. Potential winners have the right to forfeit any Prize, which forfeiture must be done in a signed writing. If a potential winner forfeits a Prize, that Prize may be awarded to an alternate entrant for that Prize, selected at random. To the extent the award of any Prize is prohibited by law in the applicable jurisdiction, Sponsor will award an alternate prize of Sponsor’s choice of equal value to the potential winner of such Prize.

 

7. TAXES AND TRAVEL COSTS ARE THE SOLE RESPONSIBILITY OF THE WINNERS. Winners are solely responsible for all federal, state, and local taxes, fees, or other costs, including, without limitation, any travel or transportation costs, associated with the receipt and use of any Prize.

 

8. GENERAL CONDITIONS. Prizes are non-transferable, and are not redeemable for cash and there are no substitutions for any Prizes.

 

9. CONDITIONS OF PARTICIPATION.

(a)    By entering, you (i) acknowledge compliance with these Official Rules including all eligibility requirements, and (ii) agree to be bound by the decisions of Sponsor which shall be final and binding in all matters relating to this Sweepstakes. Entrants who have not complied with these Official Rules are subject to disqualification and their entries will be void.

(b)    If a dispute arises regarding who submitted an online entry, the entry will be deemed to be submitted by the authorized account holder or email address provided at time of entry and he/she must comply with these Official Rules. “Authorized account holder” is defined as the natural person who is assigned to an email address by an Internet access provider, online service provider, or other organization responsible for assigning email addresses for the domain associated with the submitted email address.

(c)    Sponsor reserves the right in its sole discretion to disqualify any entrant’s registration in the Sweepstakes if Sponsor determines or suspects that the entrant has attempted to undermine the legitimate operation of the Sweepstakes by cheating, hacking, deception, or other fraudulent, deceptive or unfair playing practices. Sponsor reserves the right in its sole discretion to cancel, modify, or suspend this Sweepstakes at any time if fraud, technical failures, or any other errors or other causes corrupt the administration, security, integrity, or proper play of the Sweepstakes. In the event of cancellation, Sponsor will select potential winners from among all eligible entries received up to the time of such cancellation, in a manner determined by Sponsor to be fair, appropriate, and consistent with these Official Rules.

(d)    Sponsor does not warrant that access to the Sweepstakes will be uninterrupted. Sponsor is not responsible for any problems that may arise, including but not limited to: (i) lost, interrupted, inaccessible or unavailable networks, servers, satellites, websites, or other connection, availability or accessibility problems arising in connection with or over the course of the Sweepstakes; or (ii) failed communications or communications that are jumbled, scrambled, delayed, or misdirected computer, telephone, or cable transmissions or hardware or software malfunctions, failures, or difficulties; or (iii) failure of personal computers and/or software and hardware configurations, any technical malfunctions, failures, or difficulties, printing errors, clerical, typographical, or other errors in connection with the administration of the Sweepstakes, the processing of mail or entries, the offering or announcement of the Prize or in any Prize notification documents; or (iv) any other errors of any kind relating to or in connection with the Sweepstakes, whether human, mechanical, clerical, electronic, or technical in nature; or (v) the incorrect or inaccurate capture of information, or the failure to capture any information in connection with the Sweepstakes; or (vi) damage to a user’s system occasioned by participation in this Sweepstakes or downloading any information necessary to participate in this Sweepstakes.

 

10. LIMITATIONS OF LIABILITY. Sponsor and each person or entity supplying Prizes awarded under this Sweepstakes and their respective affiliates, employees, officers, directors, shareholders, agents, representatives, successors, assigns, and licensees (“Released Parties”) shall not be liable for any property loss, damage, personal injury, or death or any claims based on publicity rights, defamation, or invasion of privacy, resulting from participating in this Sweepstakes or from the acceptance or use of the Prize awarded. Any dispute shall be resolved individually without resort to any form of class action. As a condition of entering, you agree to release the Released Parties from any and all liability, loss, or damage incurred with respect to participating in the Sweepstakes or the awarding, receipt, possession, and/or use or misuse of any Prize or any travel or activity related thereto; and that under no circumstances will you be permitted to obtain awards for, and you hereby waive all rights to claim, punitive, incidental, consequential, or any other damages (other than for actual out-of-pocket expenses) from Sponsor, and in no event will you be entitled to receive attorneys' fees or court costs. Some jurisdictions may not allow certain limitations on damages, so some of these restrictions may not apply to you.

 

11. LIABILITY/PUBLICITY RELEASE. If a potential winner fails to execute an affidavit of eligibility and liability/publicity release within ten (10) days of Sponsor issuing such affidavit and release and prior to receipt of the respective Prize, the potential winner forfeits the Prize. Except where prohibited by law, by submitting an entry and participating in this Sweepstakes, an entrant hereby irrevocably transfers, grants, and assigns to the Sponsor, its affiliates, and its respective successors, assigns, and licensees (unless prohibited by law), the worldwide right in perpetuity to use entrant’s name, address (city and state/province of residence), likeness, voice, photograph, and statements relating to the Sweepstakes or Sponsor in any and all media for any advertising and promotional purposes without additional notification or compensation, as well as on the Sponsor’s website in connection with this Sweepstakes and other promotions, and hereby releases Sponsor and any entity acting on behalf of Sponsor from any liability with respect thereto.

 

12. All potential winners must fill out all appropriate paperwork prior to receiving a firearm. Potential winners of guided hunt Prizes must execute the respective outfitting organization’s safety and liability agreements and fulfill any other of the outfitter’s requirements before participating in the hunt. Failure to properly execute such paperwork may result in potential winner forfeiting the Prize in Sponsor’s sole discretion.

 

13. GOVERNING LAW. All issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules, or the rights and obligations of entrant and Sponsor in connection with the Sweepstakes, shall be governed by, and construed in accordance with, the laws of the State of South Carolina, without regard to conflicts of law principles.  All entrants consent to the jurisdiction and venue of the appropriate state or federal court located in South Carolina.

 

14. PRIVACY POLICY. Information collected from entrants is subject to Sponsor’s Privacy Policy, which can be found at https://www.thesoutherntrapper.com/policies/privacy-policy. Entrants should be aware that Sponsor may be collecting non-public, personally-identifiable information about them in connection with the operation of the Sweepstakes. The Sweepstakes is hosted on servers in the United States, and the personal information entrants provide may therefore also be subject to laws of the United States. Subject to applicable law, Sponsor and Sponsor’s agents, affiliates, subsidiaries, representatives, or service providers may use entrants’ personal information submitted with entry for purposes of Prize fulfillment and/or for future marketing by Sponsor, such as to notify them of a product or Sweepstakes that Sponsor thinks may be of interest. Sponsor will not sell personal information submitted with entry to third parties.

 

15. PRECEDENCE. In the event of any conflict with any Sweepstakes details contained in these Official Rules and Sweepstakes details contained in other Sweepstakes materials (including, without limitation, any point of sale, online or print advertising), the details of the Sweepstakes as set forth in these Official Rules shall prevail.

 

16. INFORMATION. A copy of these Official Rules can be obtained by sending a self-addressed stamped envelope to: Southern Trapper Sweepstake - Rules Request, 461 Fleming Road, Suite i, Charleston, SC 29412. A membership and Sweepstakes entry packet may be obtained by calling 843-630-6939 and requesting a membership and Sweepstakes entry packet. The packet can also be obtained by following the appropriate hyperlink and instructions on www.TheSouthernTrapper.com. A list of the official winners can be obtained by sending a self-addressed stamped envelope to Southern Trapper - Winners List, 461 Fleming Road, Suite i, Charleston SC 29412. Vermont residents may omit return postage.

Entrants are hereby authorized to copy these Official Rules on the condition that it will be for the entrant’s personal use and not for any commercial purpose whatsoever.

  

Prize Title	Prize Description	ARV	Prize Dates	Prize Details
Ultimate Upland Bird Hunt	I am inviting you and one friend to come along with me on an unforgettable upland bird hunt. This all inclusive hunt includes pheasants, quail, dining, drinks, and your cabin. All you have to do is show up and I'll handle the rest!" - Capt Bligh.	$1,000.00	Sept 16 – Dec 24, 2024	Winner is responsible for travel to and from South Carolina